ABOUT THIS PRIVACY NOTICE
In this notice:
- “you” refers to any individual whose personal data we hold or process.
- “our”, “we”, “us” or “Chambers” means:
- 15NBS Chambers as an unincorporated association that provided for the administration of the barristers’ chambers known as 15NBS Chambers prior to 1 October 2024;
- 15NBS Services Limited, a company registered in England under number 15875421 whose registered office is at 15nbs Chambers, Hamilton House, 1 Temple Avenue, London, England, EC4Y 0HA which acts as a general service company that manages the administration of the barristers’ chambers known as 15NBS Chambers from 1 October 2024; and
- Any other form of corporate entity and/or constitution that manages the administration of the barristers’ chambers known as 15NBS Chambers.
We take the privacy of your information. This privacy notice is designed to tell you about our practices regarding the collection, use and disclosure of personal information which may be collected in person from you, obtained via our website or collected through other means such as by an online form, email or telephone communication. When we do so, we are subject to the UK General Data Protection Regulation (“UK GDPR”) and Data Protection Act 2018. We are also subject to the EU General Data Protection Regulation (“EU GDPR”) in relation to services we offer to individuals in the European Economic Area (“EEA”).
This notice applies to personal information provided by our users, suppliers, clients and professionals (including solicitors) who instruct us, whose data we process.
Please note that individual barristers who work via Chambers are independent controllers of personal data. As such if information is provided to a barrister working with Chambers their individual privacy notice will apply. A copy of the privacy notice from the barristers is available on the Chambers website.
WHY DO WE PROCESS PERSONAL DATA?
When carrying out the provision of our services, we collect some or all of the following personal information that you provide:
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Type of information |
My use of that information |
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Personal information (including names, dates of birth and personal contact details) |
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Records of goods and services procured by me |
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Financial details such as financial status and bank details |
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Family details |
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Records of education, training and employment |
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Physical or mental health details, including (but not limited to) any relevant Covid-19 Track and Trace information |
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Racial or ethnic origin |
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Political opinions |
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Religious, philosophical or other beliefs |
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Trade union membership |
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Sex life or sexual orientation |
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Genetic data |
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Biometric data for the purpose of uniquely identifying a natural person |
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Criminal proceedings, outcomes and sentences and related security measures |
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Other personal information relevant to the provision of legal services, including information relevant to the specific instructions given in a case |
HOW DO WE COLLECT INFORMATION?
In most circumstances you will provide us with personal data when you get in touch with us whether this is to assist your barrister in the provision of legal services or when you are employed by us or are a member of chambers or provide services to us.
We may also obtain information from third parties, such as other legal professionals or experts, parties involved in legal proceedings, members of the public, your family and friends, witnesses, Courts and other Tribunals, investigators, Government departments, regulators, public records and registers.
OUR LEGAL BASIS FOR PROCESSING YOUR LEGAL INFORMATION
We rely on the following as the lawful bases on which we collect and use your personal information:
- If you have consented to the processing of your personal information, then we may process your information for the purposes set out above to the extent to which you have consented to us doing so.
- If you are a client, processing is necessary for the performance of a contract for legal services or in order to take steps at your request prior to entering into a contract.
- In relation to information which is in categories g) and o) above (these being categories which are considered to include particularly sensitive information, and which include information about criminal convictions or proceedings) we may need to rely on your consent for any processing for the purposes set out in the table above (unless an exception applies, such as the exception described below in relation to legal advice and legal proceedings).
- However, if consent is required and you do not consent to processing for the purposes of responding to potential complaints or claims, we may be unable to take your case. This is because we need to be able to retain all the material about your case until there is no prospect of a complaint or claim.
- In relation to information in categories g) to o) above (these being categories which are considered to be particularly sensitive information and include information about criminal convictions or proceedings), we are entitled by law to process the information where the processing is necessary for legal proceedings, legal advice or otherwise for establishing, exercising, or defending legal rights.
- In relation to information which is not in categories g) to o) above, we rely on our legitimate interest and/or the legitimate interests of a third party in carrying out the processing for the purposes set out above and in particular in accordance with our legitimate interest in providing legal services to our clients.
- In certain circumstances processing may be necessary for us to comply with a legal obligation to which we are subject (including carrying out anti-money laundering or terrorist financing checks).
The processing is necessary to publish judgments or other decisions of Courts or Tribunals.
WHO WILL CHAMBERS SHARE YOUR INFORMATION WITH?
It may be necessary to share your information with the following:
- Data processors, such as Chambers staff, IT support, email providers, data storage providers;
- Delivery partners;
- Our business partners;
- Any other party where we ask you and you consent to the sharing;
- Our legal advisors in the event of a dispute or other legal matter;
- Law enforcement officials, government authorities, or other third parties to meet our legal obligations;
- Professional advisers and consultants engaged in the course of running of Chambers;
- Regulatory bodies including the Bar Standards Board and the Legal Ombudsman;
- Recruitment agencies;
- Other barristers chambers and other legal professionals;
- Prosecution authorities;
- Courts and tribunals;
- Experts and other witnesses;
- Members of Chambers and trainee Barristers;
- Advisers and other parties involved in any matter you discuss with us, or engage a Member of Chambers to act on, such as professional clients and lay clients;
- Next of kin for employees and Members;
- Your family and associates;
- In the event of complaints, the Head of Chambers, other Members of Chambers who deal with complaints.
- The intended recipient, where you have asked Chambers to provide a reference;
- The general public in relation to the publication of legal judgments and decisions of courts and tribunals;
- Any Public Health Authority in relation to any Covid-19 Track and Trace information.
We may be required to provide your information to regulators, such as the Bar Standards Board, the Financial Conduct Authority or the Information Commissioner’s Office. In the case of the Information Commissioner’s Office, there is a risk that your information may lawfully be disclosed by them for the purposes of any other civil or criminal proceedings, without our consent or yours, which includes privileged information.
We may also be required to disclose your information to the police or intelligence services, where required or permitted by law.
If we so supply your personal information to a third party, we will take steps to ensure that your privacy rights are protected and that third party complies with the terms of this notice.
TRANSFER OF YOUR INFORMATION OUTSIDE THE EUROPEAN ECONOMIC AREA (EEA)
We will not transfer your personal data in a systematic way outside of the UK or EEA (“European Area”) but there may be circumstances in which certain personal information is transferred outside of the European Area, in particular:
- If you use our services while you are outside the European Area, your information may be transferred outside of the European Area in order to provide you with our services.
- We may communicate with individuals or organisations outside of the European Area in providing our services, those communications may include personal information (such as contact information), for example you may be outside of the European Area when we communicate with you.
- From time to time your information may be stored in devices which are used by Chambers’ staff outside of the European Area.
If we transfer your information outside of the European Area, and the third country or international organisation in question has not been deemed by the relevant UK Secretary of State to have adequate data protection laws, I will provide appropriate safeguards and I will be responsible for ensuring your privacy rights continue to be protected as outlined in this notice.
HOW LONG DO WE KEEP YOUR PERSONAL DATA?
The table below sets out our default retention periods for storing your personal information:
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Document Type |
Default Retention Period |
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Records relating to a contract or agreement (with a client, instructing professional/referrer or supplier) |
One year from the end of any relevant limitation period (which will usually be six years, but may be 12 years or longer (where the case includes information relating to a minor)) from the later of: (i) the date of the last item of work carried out, (ii) the date of the last payment received or (iii) the date on which all outstanding payments are written off. Such data may be retained for a further period if it is needed for legal proceedings, regulatory matters, or active complaints. |
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Marketing or business development records |
Three years following last contact with you (provided that you have not requested sooner to unsubscribe from our marketing emails). |
Please note that these are default retention periods and there may be circumstances in which the records are kept for a shorter or longer period.
YOUR RIGHTS
With respect to your personal data, you have the right to:
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- Ask for a copy of any personal data that I have about you
- Ask for correction of mistakes in your data or to supplement information that I have about you
- Ask for your personal information to be transferred or exported to another organisation, or deleted from my records
- Receive a copy of the personal information you have provided or have this information sent to a third party
- Object at any time to processing of your personal information for direct marketing;
- Object to the continued processing of your personal information
- Request that your personal data will not be processed
All requests or notifications in respect of your above rights may be sent to our DPL in writing to the contact details set out in below and in accordance with our Subject Access Policy.
We will endeavour to comply with such requests/notifications as soon as possible but in any event we will comply within one month of receipt (unless a longer period of time to respond is reasonable by virtue of the complexity or number of your requests).
You may also raise a complaint directly with the Information Commissioner’s Office on 0303 123 1113 or via email [https://ico.org.uk/global/contact-us/email/] or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
MARKETING
You may opt out of receiving emails and other messages from Chambers by following the instructions in those messages or emailing us directly.
COOKIES
Cookies are small text files that are stored on your browser or device by websites, apps, online media, and advertisements.
We are required to obtain your consent to use cookies.
The cookies we use are split between the following categories:
- Strictly Necessary Cookies – which are an essential part of our service and affect the way you can use our website (e.g security & authentication);
- Performance / analytics Cookies – which are used for analytics (e.g understanding usage on our website);
- Functionality Cookies – which collect information about your device to help you customise our service (e.g. remembering your timezone settings or accessing inline help); and
- Targeting / advertising Cookies – these cookies record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make our website and the advertising displayed on it more relevant to your interests. We may also share this information with third parties for this purpose.
On your first visit to our website from your browser we will display a banner to notify you that we are using cookies. We will only load the Strictly Necessary Cookies and Functionality Cookies until you have clicked the “Accept” button on our cookies banner. If you click the “Accept” button our Performance / Analytics Cookies and Targeting / Advertising Cookies will be loaded.
Third party cookies
As well as cookies that are set by domains we control (first-party cookies), you may also see cookies set by a third party (third-party cookies). These are set when you interact with certain parts of our service and are used by these third-party services to understand your preferences and sometimes tailor content they show you.
These third party cookies are likely to be analytical cookies or performance cookies or targeting cookies:
- Google Analytics
To deactivate the use of third party advertising cookies, please choose your preferences on our website.
Refusing cookies
Once you close your browser, our access to the cookie terminates. You have the ability to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. To change your browse settings you should go to your advanced preferences, using the help feature if required. If you disable cookies on your browser, certain features or parts of our service may not function correctly or will have a degraded experience.
FUTURE PROCESSING
Chambers does not intend to process your personal information except for the reasons stated within this privacy notice. In the event of changes, this privacy notice will be updated. When we make significant changes, we will notify you of these through email or an alternative appropriate means. We will also publish the updated notice on our website.
CONTACT US
If at any time you would like to contact us with your views about our privacy practices, or with any enquiry or complaint relating to your personal information or how it is handled, you can do so by contacting Sue Wright, our DPL, in the first instance, by email on sue.wright@15nbs.com.
If we are unable to resolve any issues you may have or you would like to make a further complaint, you can contact the Information Commissioners’ Office by visiting http://www.ico.org.uk/ for further assistance.
